One of the most difficult challenges that an event planner faces while organising an event is to keep everyone communicated on the big day. A two way radio has been the saviour of a number of struggling organisers over the years. The multipurpose, tough, reliable and the good old mobile walky-talky offers the crucial communication link that you require to keep the busy events under control.
This has become one of the greatest gears that ensures the safety of the event professionals, especially after a series of tragic events that have cropped up in the recent times. This device can be used for evacuation even when there is a bomb scare unlike the mobile phones. Today’s radios are packed with safety alert features that provide you with peace of mind at the hour of need.
But the hand-held radio is not a magic saviour. You need to operate it in the right way, otherwise your honed coordination plans can result into a disastrous outcome.
Which Button to Press – One of the biggest perks of two way radio is that it is pretty simple to use. All you have to do is to push a button and talk. Nevertheless, the modern digital handsets come with a few buttons, knobs and features than they originally had. That is why, you should not assume that your staff will know about everything starting from which buttons to press for scanning for channel to the ones to be pressed for providing alert. Select the model that your staff feels confident about and brief them and have a run-through before the big day.
Jabbered by the Channels – The majority of the two-way radios have different channels that are separate line on a telephone system. There are some models that offer thousands. Under such circumstances, there is no point for all your teams – catering, front house and security competing with each other for the same channel. This will end up in confusion. Prior to the starting of the event, you should set aside a devoted emergency channel so that you can get at least one free when you need it.
Volume Control – One of the greatest problems in most events is the inability to hear dispatches because of excessive background noise. The same problem arises when the volume is cranked up at the time of an ongoing keynote speech and the entire room hears the broadcast messages. You have to check the audio before the event or you can go for choosing an intelligent devise that adjusts according to the situation. Otherwise, you can also use headsets and earpieces that can connect automatically to a handset through Bluetooth. Since this is a wireless device your hands will remain free so that you can keep doing your work while talking apart from improving audibility.
The above are some of the things that you must keep in mind while using a hand-held two-way radio during an event. This technological wonder is being leveraged by the successful event organisation for conducting the events, these days. You should also take advantage of the same.